[City of Salina] B Organizational Project Grant Application

2025 ORGANIZATIONAL PROJECT GRANTS

APPLICATION FORM

**Saline County, Kansas Organizations ONLY**

Instructions:

All applicants must schedule an appointment with SAH staff to review the proposed project prior to submitting an application.
Complete the form by answering all questions.
Submit the application and upload any other grant support materials.
Incomplete applications cannot be processed.

Application Deadline: 11:59 pm on November 1, 2024.

Project Title

Amount of Grant Request

Total Amount of Project Budget

I. Organization Seeking Funds

Organization Name

Applicant is:

Tax Exempt

Governmental Unit

Contact Person's Title:

Phone Number

Fax Number

Website Address:

II. Applicant Organization's Financial Summary

Financial Statement for most recently completed fiscal year ending:

Month/Day/Year *

Income *

Expense *

Total budget for current fiscal year ending:

month/day/year *

Income *

Expense *

III. Project Summary

Please provide a brief summary of the proposed project - (100 words maximum).

IV. Period of Support Requested (project timeline, not grant period)

Project Timeline

Starting Date (month/day/year) *

Ending Date (month/day/year) *

V. Fiscal Agent Information

The organization listed below is serving as fiscal agent for the organization seeking funds listed above in Section I, or an individual artist. Please complete all of the information below regarding the fiscal agent organization.

Name of Fiscal Agent Organization, if applicable

Name and Discipline of Individual Artist, if applicable

Phone Number of Organization

VI. Accessibility of Project

a. Estimated Number of Persons Benefiting from Project

1. Provide the estimated number of children & students.

2. Provide the estimated number of organization Volunteers.

3. Provide the estimated number of general community.

4. Provide the estimated number of special populations (minority groups, seniors, people with disabilities, etc.).

TOTAL Number of people that benefited from project

b. Will admission be charged for project activities?

Yes

List ALL Admission Fees:

VII. Organizational Mission and History

Include the mission and purpose of your organization. In the space below, provide a brief history of the organization with current and past artistic activities.

VIII. New or Existing Program?

Please mark one of the following

This request is for a new program or event.

This request is for support of existing programming or educational offering.

IX. Project Description

Answer the following questions as clearly and concisely as possible. (It will be helpful to review the Grant Review Criteria on pages 3 and 4 of the Guidelines before completing this section of the Application form.)

A. Describe the project.

B. Why is the project important for your organization and the citizens of Salina? Describe the goals of the project and how they relate to your organization's mission and long-range plan. For non-arts organizations, tell us why you have chosen to implement an arts project.

C. How does the proposed project support the mission of the Salina Arts & Humanities Commission by "building community and changing lives?" What are expected goals and outcomes?

D. Who will be involved in the project? include and identify organizational staff, artists or consultants and constituency served.

E. Explain how this project is responsive to the interests and needs of diverse constituents, and how it reflects Salina's demographics. Clearly outline the expected results of partnerships and collaborations with other arts and non-arts organizations (social service agencies, chamber of commerce, schools, etc.).

F. Project Evaluation - what methods of documentation (portfolio, video, photos, of culminating experience/performance/exhibit) and evaluation tools (surveys, comment cards, journals, rubrics, participation numbers/demographics) will be used as evidence of achievable outcomes for the program? Please refer to Application Guidelines. How will evaluation results affect future programming.

G. What is the marketing/publicity plan for the project? How will the public know about the project activities?

X. Project Timeline

Please prepare a timeline for your project in outline form listing all important dates, times and activities pertinent to the project. Include planning and evaluation meetings. Please organize your project into an outline that explains the sequence of steps required for its completion.

Upload Project Timeline (If not detailed in the text box above).

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XI. Budget Sheet (for this proposal only)

PROJECT EXPENSES:

Contracted Fees and Service:
Artistic – fees charged by an artist in any discipline for services
Technical/Production – fees for stage hands, lighting designers, curators, etc.
Consultants – fees for a professional who will assist with planning or other kinds of organizational technical assistance needs
Travel – travel costs for staff, guest artists and/or consultants.
Hotel – lodging costs for staff, guest artists and/or consultants.
Space Rental – expenditures for theatre, hall, rehearsal, gallery or other space necessary to complete the grant activities.
Production/Exhibition Expenses – materials and service costs associated with preparing for a performance, exhibit opening or other public presentation of artistic work.
Promotion/Advertising – costs of services and products that are purchased to raise the public’s awareness of the activity described in the grant application.
Printing and Mailing – costs associated with designing, printing and mailing brochures, exhibition catalogs, study guides, directories, etc.
Administration Expenses – costs associated with personnel, telephone, and office supplies (not to exceed 20% of request).
Tuition or Registration Fees – costs associated with attending a professional development workshop or conference.
Other – supplies, resource materials, or other items that do not fit into the specific budget categories.

PROPOSAL INCOME:
Proposal Income must equal Proposal Expenses. Grant request funds from the Salina Arts and Humanities Foundation should appear on line 8 of the Budget Sheet. Do not show any income that your organization is handling as a fiscal agent for another organization when you apply for funds for your own activities.

Earned Income sources may include fees, sales, concessions, contracted revenue, income from endowments, etc.

Total Applicant Income must be at least one-half (50%) of the total project expenses.

Please provide a financial statement for your organization’s most recently completed fiscal year.

Download Budget Form Fill Document here:

https://seam.ly/NkIklxHq

Upload Completed Budget Sheet (250MB max)

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Upload Financial Statement for your organization's most recently completed fiscal year. (250MB max)

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XII. Additional Application Documents

Upload resumes or bios of the applicant organization's key personnel and other project collaborators.

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Upload Letters of Support (3) - Letters show panelists that there is support for the proposed project. The letters may also show evidence of the applicant having arranged important project collaboration.

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Upload Promotional Materials from past activities (Maximum 5 pieces) - i.e. brochures, press releases, newspaper articles, exhibition catalogs, concert programs, etc. This shows grant panelists the concrete ways that the organization presents to the public.

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Upload Work samples, if applicable (Maximum 6 digital images, audio or video recordings, literary writing, musical scores)

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Upload certificate of liability insurance.

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XIII. Certification

Any grant funds received in conjunction with this application shall be expended only for the project as described in the application form. Any changes in this project or budget must be submitted in writing and are subject to the approval of the Salina Arts & Humanities (SAH) Foundation.

The Horizon Grants Program is funded in part through private donations from the Horizons donors group. During the grant process, artists or key project personnel may be required to participate in an activity for donors. If necessary, additional artistic cots will be assumed by the Horizon program. Also, requests for special seating, showings, or other appropriate activities may be made, working in cooperation with the Grantee.

Applicant must comply with Title IV of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and where applicable, Title IX of the Education Amendments of 1972. Title IV, Section 504, and Title IX prohibit discrimination on the basis of race, color, national origin, handicap, or sex.

If funds are awarded, Grantees must maintain financial records relating to this project for a period of three (3) years and are subject to the period audits by SAH. In additional, SAH reserves the right to monitor the Grantee to ensure that applicable terms of the grant are being met.

The Grantee shall provide SAH/City of Salina with a certificate of insurance, indicating general liability coverage of not less than $500,000.

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Last Name

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List reference below and indicate if letter of support is attached

First and Last Name

Occupation / City

Letter Attached? YES or NO

List reference below and indicate if letter of support is attached

First and Last Name

Occupation / City

Letter Attached? YES or NO

List reference below and indicate if letter of support is attached

First and Last Name

Occupation / City

Letter Attached? YES or NO